Heating and air conditioning software for the UK
An HVAC shop lives and dies by the first hot week of summer and the first cold night of winter. The phone rings nonstop, everybody wants a tech today, and tune-up customers still need their visits. DispatchMind sorts the urgent no cool calls from the routine work, keeps every unit on file, and gets invoices out before the truck leaves.
Pick United Kingdom and HVAC (heating and air) when you sign up and it’s ready: GBP, VAT, 27/10/2026 dates.
A typical heating and air conditioning job
- A homeowner calls about a no cool, and Nellie picks up, asks if anyone at home is elderly or sick, and books the job as Submitted.
- The office drags it onto the right tech on the dispatch board and he taps on my way so the customer gets a heads up.
- On site the tech pulls up the condenser and air handler on file, adds photos of the bad capacitor, and builds an estimate from the price book.
- The customer signs on the phone, the tech closes it out, and the automation tags it Ready to invoice.
- The card gets charged through your own Stripe account and the job moves to Done pending approval for you to sign off.
Set up for heating and air conditioning
Your job types
- AC repair
- Heating repair
- No cool / no heat
- Maintenance / tune-up
- System replacement
- New install
- Ductwork
- Thermostat install
- Indoor air quality
- Estimate visit
A checklist for the work
AC tune-up: Thermostat works and is set right · Filter checked or replaced · Condenser coil cleaned · Capacitor and contactor checked · Refrigerant pressures read · Amp draw measured · Condensate drain clear · Supply and return temperature split recorded
A starter price list
Your common items are already in your price book. You set every price in GBP.
- Diagnostic visit
- After-hours service fee
- Capacitor replacement
- Contactor replacement
- Condenser fan motor replacement
- Blower motor replacement
- Igniter replacement
- Flame sensor cleaning
Getting paid in the UK
Customers pay invoices online by card through your own Stripe account, in GBP. A card fee on top of the bill stays off here, because the rules in the UK limit it. Quotes become invoices in one tap, and the collections list shows who still owes, oldest first.
What it costs
Prices in GBP, month to month. Tech app logins £12 a month each, extra office logins £19. Pay yearly and get 2 months free. Start paying by 12/31/2026 and the plan is 25% off for the first 12 months. Local taxes may apply.
Comparing apps?
More for the UK
Heating and air conditioning software in other countries: Canada · Ireland · Australia · New Zealand · South Africa · Singapore · United Arab Emirates · India · Philippines. Or the hvac (heating and air) page.
Heating and air conditioning software in the UK: questions
What does heating and air conditioning software cost in the UK?
DispatchMind starts at £59 a month (Starter, up to 2 office logins) and every plan starts with 14 days free, no card. Tech app logins are £12 a month each.
Does it put VAT on my quotes and invoices?
Yes. VAT is its own line on quotes and invoices, in GBP.
Can my heating and air conditioning techs use it on Android?
Yes. Each tech gets their own login on Android or iPhone and sees only their jobs, with the address, notes, checklist and photos. Directions open in the phone’s own maps app.
Can DispatchMind handle seasonal maintenance agreements?
Yes. Set up recurring service plans per customer, monthly, quarterly or yearly. Visits are created ahead of time and you can skip or move one without breaking the plan.
How do I handle emergency no heat calls after hours?
Nellie can answer the phone when you can't. She asks the right questions for heating calls, knows what counts as urgent, and books the job so it's waiting on the board in the morning or flagged for whoever is on call.
Try DispatchMind free for 14 days
Set up for heating and air conditioning in the UK. No card, month to month.