Nellie answers your phone.
Day or night, she picks up, books the job on your calendar and tells you what happened.
Booked: Tuesday, 9 to 11 AMDone
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NEWNow on the App Store
Run your whole service business from one screen.
DispatchMind books the job, sends the right tech, and bills the customer. Your office, your techs and your numbers, finally in one place, on every device.
14-day free trialNo card neededCancel any timeiPhone app included
Your profit today: $2,621.00After each tech's share
Henry Young, Tue 9:00 AMDragged onto Devon Ruiz's day
Nellie booked a 2:14 AM callJob made, tech picked, text sent
2 hot estimatesSent in the last 7 days
Built for the trades and the teams behind them
HVACPlumbingElectricalLocksmithAppliance repairMovingTowingCourier and deliveryFreightPest controlPool serviceLandscapingHVACPlumbingElectricalLocksmithAppliance repairMovingTowingCourier and deliveryFreightPest controlPool serviceLandscaping
Only in DispatchMind
The parts the other apps leave to you.
Scheduling and invoices, everyone has. These four, nobody else does in one app.
All your companies in one account.
Each one keeps its own name, phone number, email and invoices. Customers only ever see the one they called.
Summit Garage DoorsIts own number, email and invoices
Greenline PlumbingIts own number, email and invoices
Brightside LocksmithIts own number, email and invoices
Your technicians get paid right, automatically.
Set each technician’s split once. Every closed job works out their share and yours, and the weekly pay report builds itself.
Tech: $240
You: $240
Spring replacement$480.00
Parts paid back to the technician firstYes
Money that chases itself.
Open balances get reminders with a pay link. You see who owes what, and who paid overnight.
Day 1Reminder with a pay link sent
Day 3Second reminder sent
Day 4Paid $310.00 by card
Every morning at 7
Wake up to what happened overnight.
Money in, jobs booked, calls Nellie took, estimates signed and what’s still owed. In dollars, on your phone, before your first coffee.
Your morning report
While you were away
$2,340.00came in from 6 payments.
$1,840.00in estimates signed online.
5 new jobscame in.
9 callscame in: 4 answered by Nellie.
See it before you sign up
Five ways to see it for yourself.
Each one takes a few minutes. Turn your sound up.
2 min · sound on
Meet Nellie
Every call answered. Day or night.
She picks up at 2 AM, books the job, sends the tech and texts the customer.
Meet Nellie sound on Meet SamYour techs call. Sam files it.
Findings, closings and new times, any hour. Done before they hang up.
Meet Sam 2 min · new Meet MaxOld customers, back for more.
He writes the emails, gets the reviews and counts every job he brings in.
Meet Max 3 min · narrated The tourSee the whole app.
Nellie walks you through the real app, screen by screen.
Take the tour 2 min · early access MindCardThe card that does the paperwork.
Every swipe on the right job, checked against the invoice and synced to your QuickBooks.
See MindCardWatch the whole show About 20 min with Nellie, Sam and MaxTry the live demoMeet Max, the new AI marketer 2 min, in his own words
One app instead of five
Stop running your business on sticky notes and group texts.
Every job gets one home. Your office, your techs and you all see the same thing, at the same time.
Office wallThe whiteboard in the office
LaptopSpreadsheets of jobs and balances
PhoneGroup texts with your techs
ClipboardPaper estimates and invoices
Your headRemembering who owes what
DispatchMind
One place for the whole day, from the first call to the payment.
- Every job, tag and note in one list
- Your techs on their own app
- Estimates and invoices in a minute
- Every open balance in front of you
- Reminders that run themselves
One job, start to finish
From the first call to the last dollar.
Here is how one job moves through the day. No whiteboard, no group text, nothing to chase.
8:02 AM
New job: Henry YoungNo cool, tagged Awaiting Scheduling
- 8:02 AM
The call comes in
Book it while you are still on the phone: customer, address, job type and a color tag.
- 8:05 AM
Sent to the right tech
Drop it on the dispatch board where there is room. It shows up in the tech's app.
- 10:30 AM
On site, ready
Address, notes and checklist are already on the tech's phone.
- 11:40 AM
Closed out
Photos and notes go in from the driveway. The office sees it the same minute.
- 11:45 AM
Invoice out
The job turns into an invoice from your price book in one tap.
- 3 days later
Nobody forgot
Still unpaid? A reminder fires on its own and the balance waits in collections.
Inside the app
Every part of the day, handled.
The real screens, the same ones in the live demo right now.
See the whole day. Move it in a tap.
A dispatch board with every tech side by side, a calendar for the week ahead, and a jobs board that shows exactly what each job needs next.
- Today screen with what needs you right now
- Dispatch board and day, week and month calendar
- Color tags so nothing sits and waits
Your techs know where to go and what to do.
Each tech gets their own login and sees only their jobs: address, notes, checklist and photos. They close out from the driveway, and you see it in the office right away.
- Their jobs only, nothing else
- Notes, photos and checklist on every job
- You set what each tech can see and do
Quote it in a minute. Bill it before you forget.
Build an estimate from your own price book, print it, and turn it into an invoice when the work is done. Every open balance lands in collections, oldest first.
- Price book with your services and parts
- Estimate to invoice in one tap
- Collections list so no balance gets lost
Know what every job, tech and week really made.
Revenue, jobs and balances by day, week, month, tech and job type, plus what each tech is owed. No more end-of-month spreadsheet.
- Revenue and jobs by tech and job type
- Commissions and tech settlement
- Expenses, so the profit is real
The follow-up happens, even when you're busy.
Set it once and DispatchMind handles the reminders: when a job changes, when time passes, when a balance is still open.
- Rules that run when a job changes
- Reminders on a schedule you pick
- Jobs stuck for 60 days, flagged for you
Estimate #2093 approvedGrace Hughes · $1,925.00
WhenA job is marked done
ThenTag it "Ready to invoice"
After 3 daysRemind the office if it's still unpaid
Every weekIt shows up in collections, oldest first
Nellie · on shift
Meet Nellie.
The dispatcher built into DispatchMind. She picks up at 2 AM, books the job, picks the tech and makes sure you get paid. Type it or say it, and she does it inside your jobs.
- Answers, books and dispatches around the clock
- Looks it up, then does it
- Learns your rules once, in plain English
- Checks with you first before money, cancellations or big changes
A full-time dispatcher$73,000+ a year
Nellie$149a month and up
Nellie
NellieYour dispatcher, inside DispatchMind
What needs me today?Who owes the most?Stuck jobs
Schedule James Carter Tuesday at 9 with Devon, and draft him a text.
Done. James Carter is on Tuesday 10/06 at 9:00 AM with Devon Ruiz. Here's a text for him, ready when you are.
Scheduled · Tue 10/06 9:00 AM, Devon RuizUndo
Text to the customerHi James, Devon Ruiz will be there Tuesday 10/06 at 9 AM for your heating repair. Reply here if that time doesn't work.
Send in Messages
Send in Messages
What needs me today?
Three things, in order: 16 jobs still need a date, Henry Young's no-heat emergency is first. $14,870 is owed on 8 jobs, two bills are over 45 days late. And 14 jobs are waiting on your approval.
SamTech line · on a call with Marcus
0:00
Marcus · technicianHey Sam, it's Marcus. I'm at the Patel job. The fan motor's shot, and the capacitor's blown. She wants to pay by card.
SamGot it. Job 2214, Anita Patel. What goes on the invoice?
Marcus · technicianFan motor, $425. Capacitor, $190. Labor, $175. Add the tax.
SamFan motor, capacitor and labor, plus tax. That comes to $855.18. Want me to send it?
Marcus · technicianYeah, send it.
SamDone. Anita has it by email and text, and the pay link is on your phone. I'll call you the second she pays.
Filed before he hung upInvoice $855.18 sentPay link on Marcus's phoneJob 2214 updated
Sam · on the tech line
Meet Sam.
The tech support line built into DispatchMind. Your technicians call Sam from the job, any hour, in their own language. The invoice, the diagnosis and the next visit are filed before they hang up.
- Takes findings, closings and new times
- Writes the invoice from your price book
- Asks you before anything that needs your OK
- Hands customers to Nellie, and she hands technicians to him
Sam$149a month300 minutes included
Nellie and Sam together$249a monthCustomers to her, technicians to him
MaxThis week · Summit Ridge Heating & Air
Working
✉Win-back drafted140 customers not seen in a year. Waiting for your Send.
✎3 posts writtenFacebook, Instagram and Google, from last week's jobs
★Karen rated her visit 5 of 5Google review button and her referral link sent
!Dana rated her visit 2 of 5You got an alert. Call her today and make it right.
↻Tom booked his yearly check-upFrom Max's reminder · Tue 11/03, 8 to 10 AM
$Priya booked a furnace estimateFrom Max's lead follow-up
Jobs Max brought in · 30 days23From finished jobs$9,840
Max · on new business
Meet Max.
The AI marketer built into DispatchMind. Nellie answers your customers and Sam runs your techs. Max brings in the work, and shows you every job he brought.
- Writes your campaigns and newsletter
- Wins back customers gone quiet
- Turns happy customers into reviews and referrals
- Big emails wait for your OK
Max$150a monthEmail outreach included
Nellie, Sam and Max$399a monthCustomers, techs and new work
MindCard · Early access
The card that does the paperwork.
Not just a card in your software. Part of the automation. Metal cards and fuel cards for your crew, and Nellie takes care of everything after the swipe.
- Every swipe lands on the right job
- Nellie checks every receipt against the invoice
- Fuel cards that only work at the pump
- It all flows into your QuickBooks
- Freeze any card in one tap
- Missing receipts chased for you
And a lot more
Everything you need. Nothing you don't.
Every plan starts with a free trial that has all of it switched on.
Jobs map
See where the work is before you send someone.
Every open job on one map, colored by where it stands, so you can group the day by neighborhood.
Calendar
The whole month at a glance.
Day by tech, week, month or a timeline. Move a visit and the tech sees the change on their phone.
Commissions
Tech pay, figured for you.
Every closed job splits the way you set it, with parts and cash counted. Nothing a tech closes out is final until you approve it.
Price book
Your prices, one tap away.
Services, parts and installs with your own prices, grouped your way. Estimates and invoices pull straight from it.
Collections
Every dollar owed, oldest first.
Open balances sorted by age with the next step on each, so the money that is slipping gets called first.
Search everything
Any job, name, phone, house number or work order, from one box.
Customer pages
Every job, photo, estimate, invoice and payment for one customer.
Equipment
What's installed at each address, with brand, model and dates.
Inventory and truck stock
Parts on hand and on every truck, what needs ordering, and one tap to restock a truck. Parts come off the truck when you approve the closing.
Color tags
See what every job needs next. Your colors, your order.
Call down a list
DispatchMind Phone gives you a business number, calls and texts inside the app, and a dialer that rings 1 to 5 customers from a list at once, without leaving DispatchMind.
Works without signal
A dead zone doesn't stop you. Your last-loaded jobs stay on your device.
Team logins
Owner, admin, office and look-only roles.
Your data, kept apart
Only the logins you create can see your company.
Your kind of work
Set up for your business from day one.
Pick your line of work when you sign up. Your job types, words and tags come ready, and you can change any of them.
Home services
Fix, install, maintain.
For the companies that fix, install and maintain homes and buildings.
HVACPlumbingElectricalLocksmithAppliance
Logistics and delivery
Loads, drivers, stops.
Loads, drivers and shippers, with the stops and paperwork that come with them.
DeliveryMovingTowingCourierFreight
Get started
Up and running before lunch.
No setup call, no install, no card.
Happening on DispatchMind right now
0calls answered by Nellie
0visits booked by AI
0texts answered by AI
0jobs run on DispatchMind
14 daysfree, everything switched on
$0to start, no card needed
2 minto sign up and book a job
1 appfor the office and your techs
1
Sign up
Your company name, your email and a password. Two minutes.
2
Add your team
Invite your office and give each tech their own login.
3
Run your day
Book jobs, dispatch, and send invoices from day one.
Built to be trusted
Your business stays your business.
Your jobs, customers and numbers are the most valuable thing you own. Here is how DispatchMind looks after them.
Locked on the way and at rest
Every page loads over a secure connection, and the database your jobs live in is encrypted.
Your company, walled off
Each company's jobs and customers live in their own space. Only the logins you create can see them.
Techs see their own jobs
A tech's login shows only the jobs given to them. You decide what each person can see and do.
Your numbers leave with you
Export reports and lists to a spreadsheet whenever you want. No asking, no waiting.
No contract, ever
Month to month. Cancel any time, and the owner can delete the company account right from the account menu.
No ads, no selling your data
We don't sell anyone's information and we don't show ads.
Runs on Cloudflare's global networkiPhone app on the App StoreReal people at support@dispatchmind.ai
Pricing
Simple plans. Start free.
Try everything free for 14 days. Then pick the plan that fits your team.
Starter
For the owner and one office person
$79/ month
Billed monthly
- Up to 2 office logins
- Jobs, dispatch board and calendar
- Estimates, invoices and price book
- Customer pages and color tags
- Tech app logins $15 a month each
Recommended
Team
For most service companies
$179/ month
Billed monthly
- Up to 5 office logins
- Everything in Starter
- Reports by day, tech and job type
- Automations and reminders
- Tech app logins $15 a month each
Pro
For companies running a crew of techs
$299/ month
Billed monthly
- Up to 10 office logins
- Everything in Team
- Commissions and tech settlement
- Tech access levels
- Collections list
- Tech app logins $15 a month each
Business
For bigger companies with a large team
$499/ month
Billed monthly
- Up to 20 office logins
- Everything in Pro
- Queues for stuck and unbilled jobs
- Priority supportBusiness companies go first. Nellie answers 24/7, and when she can't solve it she puts you through or opens a priority ticket.
- Free data move-inNellie brings your customers and jobs over from your old software, checks them, and emails you what came over.
- Tech app logins $15 a month each
Add Nellie, your AI dispatcherFrom $149 a month on top of any plan. She answers, books and dispatches around the clock.
Meet NellieAdd Sam, your AI tech support line$149 a month on top of any plan, with 300 minutes, then 30¢ a minute. Your technicians call him from the job with diagnoses, updates and invoices.
Meet SamNellie and Sam together: $249 a monthCustomers go to Nellie, technicians go to Sam, on the same jobs. Saves $49 a month.
Start free trialAdd Max, your AI marketer$150 a month on top of any plan. He brings in the work: campaigns, newsletters, win-backs, yearly reminders, lead follow-ups, reviews, referrals, social posts and email outreach, with a monthly report of every job he brought you.
Meet MaxPhone and texting$59/month1 business number, 1,000 minutes and 500 texts.
Max, AI marketer$150/monthCampaigns, newsletters, win-backs, reminders, reviews, referrals, social posts and email outreach.
Text or minutes pack$25each1,000 more texts or 1,000 more minutes, when you need them.
DealsStudents 50% off Starter and TeamMilitary 25% off any planOwners under 21 50% off Starter and TeamRefer a company: you both get a month free once they've paid for 90 days.
14 days freeEverything on, Nellie included. No card.
30-day money-backNot for you? Your first payment back, no questions asked.
Launch priceStart by 12/31/2026 and get 25% off your plan for your first year.
No contractMonth to month. Cancel in the app, any day.
Need more? Extra office logins are $29 a month and tech app logins are $15 a month. Prices in US dollars.
Your price
What will I actually pay?
Pick your plan, your people and your add-ons. The total updates as you go.
Plan
Office people
3
Team includes 5Technicians on the app
5
$15 a month eachAdd-ons
Any of these?
Every month
$0/ month
No card to start. Add-on prices are monthly. Sam includes 300 minutes, then 30¢ a minute. Card payments you collect are 1%.
Custom setup
WhatsApp, inside DispatchMind.
Many technicians would rather work over WhatsApp. As part of a custom setup, DispatchMind connects a company's own WhatsApp Business number, so the office sees every technician conversation next to the jobs and can reply from the same screen. The number keeps working in the WhatsApp Business app on the owner's phone.
- 1
Connect
The company connects its own WhatsApp Business number through Meta's sign-up window.
- 2
See it all
Technicians' messages appear in Messages, one thread per technician, next to their jobs.
- 3
Reply anywhere
Reply from DispatchMind or from the phone; both stay in step. Only technician conversations are shown.
Questions
Good questions.
Do I need a credit card to try it?
No. Sign up with your company name, email and a password, and you get 14 days with everything switched on. Pick a plan only if you want to keep going.
Is there a contract?
No. Plans are month to month, or yearly if you want two months free. Cancel any time from Plan and billing; you keep access until the end of the time you paid for.
Can my techs use it on their phones?
Yes. Each tech gets their own login to the tech app and sees only their jobs. You choose what each one can do. The iPhone app is on the App Store, and it also works in any phone browser.
Will it fit my kind of business?
When you sign up you pick your line of work: home services (HVAC, plumbing, electrical, locksmith, appliance repair and more), or logistics and delivery. Your job types, words and tags come set up for it, and you can change any of them.
Can you move my jobs and customers in from my old system?
Yes. Nellie brings your customers and jobs over from your old software, checks them, and emails you what came over. It's free on the Business plan.
Does it work with AI?
Yes. Nellie, your AI dispatcher, works right inside your jobs: type or say what you need and she looks it up and makes the change. She checks with you first before money, cancellations or big changes. Nellie is from $149 a month on top of your plan.
Is my information safe?
Every company's data is kept in its own space, and only the logins you create can see it. We don't sell your information and we don't show ads.
Your move
Your next job deserves better than a sticky note.
Every call, every tech and every dollar in one place, from the office or the truck. Start today and run tomorrow's jobs on it.
14 days freeNo card to start30-day money-backNo contract
Also on the iPhoneDownload on the App Store