Law office software
DispatchMind runs a law office company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Law office when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
A small law office runs on appointments and the clock. Consultations, client meetings and court dates fill the calendar, and every hour has to land on an invoice. DispatchMind books clients in person, by phone or by video, tracks time against each matter, and keeps the calendar and billing in one place so staff aren't double entering.
A typical law office job in DispatchMind
- A potential client books a Free consultation on your online booking page and picks a video call.
- The appointment shows on the attorney's calendar with the person's contact info and a short note about what they need.
- After the consult they hire you, and you schedule Document drafting and a follow-up Client meeting on the same customer page.
- Staff log time against the matter as the work gets done, and the hours flow straight into the invoice.
- The client pays by card through your firm's own Stripe account, and unpaid bills show on the collections list oldest first.
What law office owners tell us slows them down
Billable hours slip through
Phone calls and quick document reviews never get written down. Time tracking on each matter means staff log hours as they work, and those hours go right on the invoice.
Calendar spread across people
Court appearances, mediations and closings involve different staff on different days. The calendar shows day, week and month for everyone, and office logins let each person see what they need.
Consult calls that go nowhere
Phones ring while attorneys are in meetings. Nellie can answer when you can't and book a consultation, and DispatchMind Phone keeps call recordings on the client's page if you turn them on.
Set up for law office from day one
Your job types
- Free consultation
- Paid consultation
- Document review
- Document drafting
- Court appearance
- Mediation
- Client meeting
- Closing
The details you keep on each job
- Where
- Matter type
- Case / matter #
- Court
- Other party
- Conflict check done
- Retainer received
A checklist for the work
New client: Conflict check done · Engagement letter signed · Retainer received · Documents collected · Next date on the calendar
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Consultation
- Attorney time (per hour)
- Paralegal time (per hour)
- Flat fee
- Retainer
- Filing fee (cost)
- Court costs
Clients come to you
- Appointments without a street address: at your office, by video or by phone.
- Your online booking page lets a client pick a time and who they want to see.
- Keep time on each appointment with a timer or by typing hours, then put the hours on the invoice at your rate.
- No map, routes or truck screens in your way.
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a law office account she knows how your customers talk and what to ask:
- What kind of matter is it, in a sentence?
- Who is the other party, so the office can check for a conflict?
- Is there a court date or deadline coming up?
- Office, video or phone, and what time works?
What she treats as urgent: A court date or filing deadline in the next few days; Someone just arrested or served with papers.
What she never does: Never give legal advice or say how a case will turn out; Never quote a fee the office hasn’t set; Never discuss a matter with anyone but the client.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Law office software: common questions
Can clients book a consultation online?
Yes. Your online booking page lets clients pick a time for a free or paid consultation, in person, by phone or by video. It lands on the calendar as a new appointment.
Can I track time and bill clients for hours?
Yes. Log time against each client's matter and turn it into an invoice. Clients can pay by card through your own Stripe account.
Does it work without a physical address for every client?
Yes. Office mode skips trucks and maps. Appointments happen at your office, by video or by phone, so you only need an address when it matters, like a closing location.
Can different staff have different access?
Yes. Office logins come in owner, admin, office and look-only, so a paralegal can manage the calendar without seeing firm reports.
Can I try DispatchMind for my law office before paying?
Yes. The 14-day free trial includes every feature and asks for no card. Put a week of consultations and client meetings through it, then continue month to month if it suits the office.
Related trades
Try DispatchMind free for 14 days
Set up for law office. No card, month to month.