Painting software
DispatchMind runs a painting company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Painting when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Painting companies live and die by the estimate. You walk rooms, count walls, write down colors, then try to remember all of it when the crew shows up later. DispatchMind keeps the color notes, scope, photos and crew on one job, so nobody paints the dining room the wrong shade.
A typical painting job in DispatchMind
- A homeowner requests an estimate for interior painting and cabinet painting through your booking page.
- You walk the house, note each room's color and sheen in the job fields, and send an estimate from your price book.
- The customer signs, and the job goes on the calendar with a painting crew.
- The crew posts progress photos and flags a drywall patch, which gets added as a drywall and paint line item.
- On the last day the job is marked done, the invoice goes out, and the homeowner pays by card.
What painting owners tell us slows them down
Paint colors lost between estimate and job
The color code is on a scrap of paper in the estimator's truck. Store room-by-room colors and sheen in custom job fields, and they stay on the customer page for touch-ups down the road.
Crew hours eating the margin
A job that drags an extra day wipes out the profit. Track crew pay and expenses on each job, and the profit per job report shows which job types and crews make money.
Touch-up calls with no history
A customer calls a year later for a touch-up and nobody knows the color. The customer page shows every past job with notes and photos, so the tech brings the right can.
Set up for painting from day one
Your job types
- Interior painting
- Exterior painting
- Cabinet painting
- Touch-up
- Deck / fence staining
- Drywall and paint
- Estimate visit
The details you keep on each job
- Rooms / areas
- Square feet
- Colors and finish
- Home built (year)
A checklist for the work
Paint job: Furniture moved and covered · Surfaces prepped and patched · Taped · Two coats where needed · Touch-ups done · Cleaned up · Customer walk-through
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Estimate visit
- Interior room
- Ceiling
- Trim and doors
- Exterior (quoted)
- Cabinet painting (quoted)
- Paint and materials
Equipment on file
Keep what’s installed at each place, by type and brand (Sherwin-Williams, Benjamin Moore, Behr, PPG, Valspar and more).
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a painting account she knows how your customers talk and what to ask:
- Inside or outside? Which rooms or areas?
- Do they have colors picked?
- Any peeling or water damage?
- Best time window and the address?
What she treats as urgent: Homes built before 1978 may have lead paint: flag it for the company; Water stains or peeling from a leak: the leak gets fixed first.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Painting software: common questions
Can I keep paint colors on file for each customer?
Yes. Add custom job fields for room, color and sheen. They stay on the customer page so touch-ups and repaints start with the right info.
Can I split crew pay on a painting job?
Yes. Put several painters on one job and DispatchMind works out the crew pay split from the job when it closes.
Can customers approve painting estimates online?
Yes. Email the painting estimate and the homeowner can approve and sign it online. Once the work is done, it turns into an invoice with one tap.
Can I track deck and fence staining as its own service?
Yes. Set it up as its own job type with its own checklist. You can even put customers on a yearly service plan so the restain gets booked ahead of time.
Can I try DispatchMind for my painting company before paying?
Yes. You get a 14-day free trial with every feature on, Nellie included, and no card needed. After that it runs month to month, so you can stop any time.
Related trades
Try DispatchMind free for 14 days
Set up for painting. No card, month to month.