Fencing software
DispatchMind runs a fencing company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Fencing when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Fence jobs start in the yard with a measuring wheel. You walk the line, count posts and gates, and the customer wants a price before you leave. DispatchMind lets you build that estimate on the spot, schedule the install crew, and send the invoice the minute the last gate swings shut.
A typical fencing job in DispatchMind
- A homeowner books an estimate visit for a new backyard fence through your website form.
- Your estimator walks the line, notes the footage, posts and gate, takes photos of the yard and sends an estimate the customer signs on their phone.
- The job is tagged Materials and the office books the install crew once the posts and panels are in.
- The crew sets the posts, hangs the panels and the gate, adds photos and marks the job done.
- An automation tags it Ready to invoice, you send the bill, and the customer pays by card.
What fencing owners tell us slows them down
Customers want a price before you leave
If you go back to the office to write a quote, the next fence guy wins. Build the estimate from your price book on the phone, and the customer signs it in the driveway.
Repair calls clog the install schedule
A leaning post or broken gate call is quick money but messes up the week. The dispatch board shows each crew side by side, so you slot a gate repair between installs without double booking.
Staining jobs come back every few years
Stain and seal work is repeat business most companies forget. The customer page keeps full history, and you can set a recurring service plan so the next visit is already on the books.
Set up for fencing from day one
Your job types
- New fence
- Fence repair
- Gate install
- Gate repair
- Post replacement
- Staining / sealing
- Estimate visit
The details you keep on each job
- Fence material
- Length (feet)
- Height (feet)
- Gates
- Utility locate ticket #
A checklist for the work
Fence install: Property line confirmed with the customer · Utility locate done before digging · Posts set and plumb · Panels or rails up · Gates swing and latch · Cleaned up · After photos
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Estimate visit
- Fence install (per foot)
- Gate install
- Post replacement
- Panel replacement
- Old fence removal
- Stain or seal
Crews
- Put more than one worker on a job. The lead closes it out; the crew sees it in their app.
- Crew pay splits a job equally, or by a percent you set per person.
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a fencing account she knows how your customers talk and what to ask:
- New fence or a repair? What material?
- About how many feet, and how tall?
- Do they know where the property line is? Any HOA rules?
- Best time window and the address?
What she treats as urgent: A gate or fence down around a pool or a dog; A fence blown over onto a road or a neighbor’s property.
What she never does: Never quote a price the company hasn’t set; Never say where the property line is: that is the survey.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Fencing software: common questions
Can I write a fence estimate in the customer's yard?
Yes. Build it from your price book on the iPhone app or in a browser, add photos, and send it. The customer can approve and sign right there.
Can I track gates and posts as separate line items?
Yes. Your price book can have items for posts, panels, gates and hardware. Pick what you need on each estimate and it carries over to the invoice.
How do I fit fence repairs between bigger installs?
Use the dispatch board to see every crew's day side by side. Drag a repair into an open slot and the tech sees it in the app.
Can I set up recurring staining or sealing visits?
Yes. Create a yearly service plan for the customer and visits are created ahead of time. You can skip or move one visit without changing the rest.
Can I try DispatchMind for my fencing company before paying?
Yes. You get a 14-day free trial with every feature turned on, Nellie included, and no card needed. After that it is month to month, so you can walk away any time.
Related trades
Try DispatchMind free for 14 days
Set up for fencing. No card, month to month.