Insulation software
DispatchMind runs a insulation company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Insulation when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Insulation work starts with getting into an attic or crawl space, measuring, and selling the job right there. Then it is crew days, material counts and cleanup. DispatchMind lets your estimator price the job on site, schedules the crew, tracks the material you used and shows which jobs are still waiting on payment.
A typical insulation job in DispatchMind
- A homeowner complains the upstairs is always hot and books an estimate visit through your online booking page.
- Your tech climbs into the attic, takes photos of the old insulation and builds an estimate for removal, air sealing and new attic insulation.
- The customer signs on the spot and the job is tagged Book crew so the office puts it on the calendar.
- The crew pulls the old material, blows in the new, logs what they used from inventory and adds after photos.
- The job is marked done, an automation tags it Ready to invoice, and the customer pays by card that day.
What insulation owners tell us slows them down
Customers cannot see what is up there
Nobody wants to climb into their own attic, so they doubt the work. Techs add before and after photos right on the job, and the customer sees them with the estimate and the invoice.
Material counts never match the job
Spray foam sets and bags of blown-in add up fast. Keep inventory of parts on hand and record what each job used, so the profit per job report reflects real material cost.
Estimates go cold before you follow up
An unsigned estimate sitting for a week is usually a lost job. Tag it Estimate sent and use the dialer or Nellie to follow up, and the customer can sign online the moment they say yes.
Set up for insulation from day one
Your job types
- Attic insulation
- Wall insulation
- Spray foam
- Crawl space
- Insulation removal
- Air sealing
- Estimate visit
The details you keep on each job
- Area
- Square feet
- Target R-value
- Material
A checklist for the work
Insulation job: Before depth measured and photographed · Vents and lights protected · Air sealing done first · Installed to depth · Depth markers and photos · Cleaned up
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Estimate visit
- Blown insulation (per sq ft)
- Batts (per sq ft)
- Spray foam (per sq ft)
- Old insulation removal
- Air sealing
Equipment on file
Keep what’s installed at each place, by type and brand (Owens Corning, Johns Manville, CertainTeed, Knauf, GreenFiber and more).
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a insulation account she knows how your customers talk and what to ask:
- Which area: attic, walls, crawl space?
- About how many square feet?
- Is there old insulation to remove (wet, moldy, rodents)?
- Best time window and the address?
What she treats as urgent: Signs of rodents or wet insulation; Old vermiculite (gray-brown pebbles) may contain asbestos: flag it, never disturb it.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Insulation software: common questions
Can my insulation tech write the estimate in the attic?
Yes. The tech builds the estimate from your price book on the iPhone app or a browser, adds photos, and the customer signs on their phone. It works even if the signal drops, using the last-loaded jobs.
Can I track spray foam and other materials used on each job?
Yes. Keep your parts and materials in inventory and log what each job used. Your reports and profit per job reflect it.
How do I handle removal and new insulation on the same house?
Put both on one job, or set them as separate job types like Insulation removal and Attic insulation. Use tags to show which step is next.
Can I schedule crews for crawl space and wall jobs on the same day?
Yes. The dispatch board shows each crew side by side. Drag jobs between them and assign more than one person to a bigger job.
Can I try DispatchMind for my insulation company before paying?
Yes. You get a 14-day free trial with every feature turned on, Nellie included, and no card needed. After that it is month to month, so you can walk away any time.
Related trades
Try DispatchMind free for 14 days
Set up for insulation. No card, month to month.