Paving and asphalt software
DispatchMind runs a paving and asphalt company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Paving and asphalt when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Paving is a seasonal race. When the weather is warm, you are paving driveways, sealcoating lots, filling cracks and striping parking spaces as fast as the crew can move. DispatchMind keeps every lot and driveway on a job, moves work around the rain, and brings back sealcoat customers year after year.
A typical paving and asphalt job in DispatchMind
- A property manager asks for a quote to sealcoat and restripe a shopping center parking lot.
- You do the estimate visit, measure the lot, photograph the cracks, and send a signed estimate for crack filling, sealcoating and line striping.
- The job is booked on a weekend so the lot is empty, with the crew assigned together.
- The crew posts photos of the fresh coat and new lines and closes it out from the tech app.
- The invoice goes out, and the customer is put on a yearly service plan for next season's sealcoat.
What paving and asphalt owners tell us slows them down
Sealcoat customers drift away
Driveways and lots need sealcoating on a regular cycle, but customers forget to call. Put them on a yearly service plan, and the visit is created ahead of time for next season.
Commercial lots need careful timing
A parking lot can only be closed at certain times. Book the job for the right day on the calendar and add notes about access, so the crew shows up when the lot is empty.
Crew and material costs add up
Asphalt, sealer and equipment rentals eat into every job. Track expenses and crew pay on each job, and profit per job shows which work is worth chasing.
Set up for paving and asphalt from day one
Your job types
- Driveway paving
- Sealcoating
- Crack filling
- Pothole repair
- Parking lot
- Line striping
- Estimate visit
The details you keep on each job
- Square feet
- Thickness (inches)
- Finish
- Permit #
A checklist for the work
Pour day: Forms set and checked · Base compacted · Rebar or mesh in · Pour and finish · Control joints cut · Cure plan told to the customer
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Estimate visit
- Asphalt paving (per sq ft)
- Sealcoating (per sq ft)
- Crack filling (per foot)
- Pothole patch
- Line striping
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a paving and asphalt account she knows how your customers talk and what to ask:
- What is being poured or fixed, and about how big?
- Is there old concrete to remove?
- Any finish they want?
- Best time window and the address?
What she treats as urgent: A foundation crack with doors sticking or water coming in; A sunken step or slab someone could trip on.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Paving and asphalt software: common questions
Can I set up yearly sealcoating for repeat customers?
Yes. Put the customer on a yearly service plan, and the next visit is created ahead of time. Skip or move it if the weather doesn't cooperate.
Can I handle commercial parking lot jobs?
Yes. Book the job for when the lot is empty, add access notes, and assign the crew. Line striping and sealcoating can be separate line items on the same estimate.
Can I move paving jobs around rain?
Yes. Move the job to the next dry day on the calendar, and your paving crew gets the new date on their phones.
Can I see profit on each paving job?
Yes. Log asphalt, sealer and rental costs against the job, and DispatchMind shows profit per job after crew pay.
Can I try DispatchMind for my paving company before paying?
Yes. You get a 14-day free trial with every feature on, Nellie included, and no card needed. After that it runs month to month, so you can stop any time.
Related trades
Try DispatchMind free for 14 days
Set up for paving and asphalt. No card, month to month.