Air duct cleaning software
DispatchMind runs a air duct cleaning company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Air duct cleaning when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
An air duct cleaning company runs short jobs with crews and a lot of upselling on site. A duct cleaning turns into a dryer vent and a coil cleaning once the tech shows the customer what's in there. DispatchMind books the jobs, routes crews in driving order, and keeps the before and after photos that sell the extra work.
A typical air duct cleaning job in DispatchMind
- A homeowner books a Duct cleaning on your booking page and picks a morning slot.
- The job goes on the crew's route in driving order and they tap on my way.
- The tech takes before photos of the vents, shows the customer, and adds dryer vent cleaning to the estimate.
- The customer signs on the phone, the crew does the work, and after photos go on the job.
- The estimate turns into the invoice, payment runs through your own Stripe account, and the crew pay is split.
What air duct cleaning owners tell us slows them down
Upsells need to be shown
Customers say yes to a dryer vent or coil cleaning when they see the dirt. Techs snap before and after photos on the job and add the extra item to the estimate right there.
Crews and pay get confusing
Two people on one job means figuring out who gets paid what. Put a crew on the job and DispatchMind splits the crew pay for you.
Short jobs, lots of driving
Several cleanings a day means time on the road adds up. Route mode puts the day in driving order so crews spend less time in traffic.
Set up for air duct cleaning from day one
Your job types
- Duct cleaning
- Dryer vent cleaning
- Coil cleaning
- Duct inspection
The details you keep on each job
- Number of vents
- Number of systems
A checklist for the work
Duct cleaning: Before photos inside the ducts · Every vent cleaned · Return cleaned · After photos · Filter checked
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Duct cleaning (per system)
- Per vent
- Dryer vent cleaning
- Sanitizing
Repeat visits and routes
- Plans that say how often: every week, every 2 weeks, monthly, quarterly or once a year.
- Each customer gets a service day and time, and visits land on that day.
- Visits become jobs ahead of time by themselves. Skip or move one visit without touching the rest.
- Each tech’s day in driving order, nearest stop next, with directions for every leg.
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a air duct cleaning account she knows how your customers talk and what to ask:
- How many vents and systems?
- Any musty smell?
- Best time window and the address?
What she treats as urgent: Dryer very hot or burning smell: stop using it; Animals or nests in the vents.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Air duct cleaning software: common questions
Can I put two techs on one duct cleaning job?
Yes. Assign a crew to the job and split the crew pay. It shows up correctly in commissions and tech pay.
Can customers book duct cleaning online?
Share your online booking page or hook up your website forms. Every request becomes a job on your board.
Can I remind customers when they're due for another cleaning?
Set up a yearly service plan per customer and the next visit is created ahead of time so you can call or text them.
Can I see which techs sell the most add-ons?
The tech scorecard and reports by tech and job type show who is adding dryer vents and coil cleanings to their jobs.
Can I try DispatchMind for my air duct cleaning company before paying?
Yes. You get a 14-day free trial with every feature turned on, Nellie included, and no card needed. After that it's month to month, so you can walk away anytime.
Related trades
Try DispatchMind free for 14 days
Set up for air duct cleaning. No card, month to month.