Boat and marine service software
DispatchMind runs a boat and marine service company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Boat and marine service when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Marine work swings with the season. Spring is a rush of de-winterizations, fall is nothing but winterizing and haul-outs, and the boats are spread across marinas, slips and driveways. DispatchMind keeps each boat's engines on file, books the seasonal work ahead of time, and tells your tech exactly which dock and slip to walk to.
A typical boat and marine service job in DispatchMind
- An owner calls in late summer to book Winterization, and the job goes on the calendar with the marina and slip number in the job fields.
- The tech pulls up the boat in the app and sees the engine brand, model and last service date from equipment on file.
- On site they follow the winterization checklist, add photos of the fogged engine and the stabilized tank, and note anything that needs work.
- If they spot a bad bilge pump, they send an estimate for Electrical repair the owner signs from home.
- The job is marked done, gets tagged Ready to invoice, and the owner pays by card through your own Stripe account.
What boat and marine service owners tell us slows them down
Fall and spring hit all at once
Everyone wants their boat winterized the same few weeks. Book yearly service plans so winterization and de-winterization visits are created ahead of time, then spread them across your techs on the dispatch board.
Finding the boat is half the job
Marina name, dock, slip and whether it's on a trailer all matter. Custom job fields hold those details on every job, and the tech sees them in the app before they leave the shop.
Owners are rarely at the boat
Most owners aren't standing on the dock when you work. Photos and notes go on the job, estimates can be signed remotely, and the customer page shows every visit that boat has had.
Set up for boat and marine service from day one
Your job types
- Engine service
- Winterization
- De-winterization
- Diagnostic
- Electrical repair
- Detailing
- Haul-out
The details you keep on each job
- Vehicle (year, make, model)
- VIN
- Mileage
- What the customer reports
- Codes read
A checklist for the work
Repair visit: Safe spot to work confirmed · Codes read and written down · Repair done · Test drive or start test · Old parts shown or kept as asked · Cleaned up
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Service call
- Labor (per hour)
- Winterization
- De-winterization
- Engine service
- Parts
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a boat and marine service account she knows how your customers talk and what to ask:
- Year, make, model and mileage?
- What is it doing, and any warning lights?
- Where is the car, and is there a safe place to work?
- Best time window?
What she treats as urgent: A boat taking on water; A fuel smell in the bilge: no sparks, ventilate.
What she never does: Never quote a price the company hasn’t set; Never tell anyone a car is safe to drive before the mechanic sees it.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Boat and marine service software: common questions
Can I schedule winterization for all my customers ahead of time?
Yes. Put each boat on a yearly service plan and DispatchMind creates the winterization and de-winterization visits ahead of time. Move one visit if an owner wants to stay out a few more weeks.
How do I keep track of each boat's engines?
Use equipment on file to store engine brand, model and service dates for each boat. Your tech sees that history on the job before they start.
Can I note the marina and slip on each job?
Yes. Add custom job fields for marina, dock and slip, or trailer location. They show up on every job for that boat.
Can I handle haul-outs and detailing as separate jobs?
Yes. Haul-out and Detailing are their own job types with their own checklists and price book items, so you can quote, schedule and bill them on their own.
Can I try DispatchMind for my boat service company before paying?
Yes. Start a 14-day free trial with all features live and no card on file. Put a handful of boats in, schedule some work, and only stay if you like it. Billing is month to month.
Related trades
Try DispatchMind free for 14 days
Set up for boat and marine service. No card, month to month.