Gutter service software
DispatchMind runs a gutter service company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Gutter service when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Gutter work comes in waves. Every fall and spring the phone blows up, and you are juggling cleanings, guard installs and downspout repairs across town. DispatchMind builds the season's route for you, sends techs out in driving order, and keeps the photos that prove the gutters were clear.
A typical gutter service job in DispatchMind
- A homeowner fills out your booking page asking for a gutter cleaning and a quote on guards.
- The cleaning lands on the next route day for that neighborhood, sorted in driving order with the other stops.
- The tech hits on my way, cleans the run, snaps before and after photos and notes a loose downspout.
- From the tech app he builds a guards estimate from your price book and the customer signs it on his phone.
- The job is marked done, auto-tagged Ready to invoice, and the customer pays by card before the ladder is back on the truck.
What gutter service owners tell us slows them down
Fall rush with no routing
When leaves drop, everyone calls at the same time. DispatchMind groups stops by service day and lays them out in driving order, so a tech can knock out a full street instead of zigzagging all over the county.
Customers forget to rebook
Most gutter customers need you twice a year but never call back. Set them on a recurring plan, twice yearly or quarterly, and the visits are created ahead of time. Skip or move one visit without breaking the plan.
No proof the job was done
Gutters are up on the roof line, so customers rarely see the work. Techs add photos from the tech app straight to the job page, and the customer page keeps every past cleaning in one place if anyone asks.
Set up for gutter service from day one
Your job types
- Gutter cleaning
- Gutter repair
- Gutter install
- Gutter guards
- Downspout repair
The details you keep on each job
- Stories
- Linear feet
- Gutter guards
A checklist for the work
Gutter cleaning: All gutters cleared · Downspouts flushed · Debris bagged and removed · Damage noted with photos
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Gutter cleaning
- Downspout clearing
- Gutter repair
- New gutters (per ft)
- Gutter guards (per ft)
Equipment on file
Keep what’s installed at each place, by type and brand (LeafFilter, Gutter Helmet, Amerimax and more).
Repeat visits and routes
- Plans that say how often: every week, every 2 weeks, monthly, quarterly or once a year.
- Each customer gets a service day and time, and visits land on that day.
- Visits become jobs ahead of time by themselves. Skip or move one visit without touching the rest.
- Each tech’s day in driving order, nearest stop next, with directions for every leg.
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a gutter service account she knows how your customers talk and what to ask:
- One story or two?
- Cleaning, repair or new gutters?
- Best time window and the address?
What she treats as urgent: A gutter hanging loose over a walkway; Water pouring against the foundation or into the basement.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Gutter service software: common questions
Can DispatchMind schedule twice-a-year gutter cleanings automatically?
Yes. Put the customer on a recurring service plan and pick the interval and service day. Visits get created ahead of time, and you can skip or move a single visit when the weather pushes you back.
Can my techs sell gutter guards while they are on site?
They can. Techs build an estimate in the tech app from your price book, the customer approves and signs, and it turns into an invoice once the guards go in.
How does the route work for a gutter crew?
Each day's stops show up in driving order for that tech. They see only their own stops, tap on my way, and close each one out with notes and photos before heading to the next.
Can Nellie book gutter jobs when I am up on a ladder?
Yes. Nellie can answer the phone when you can't, ask the gutter questions like how many stories and whether there is overflow, and book the job. She checks with you before anything that touches money.
Can I try DispatchMind for my gutter company before paying?
Yes. You get a 14-day free trial with every feature on, Nellie included, and no card needed. After that it runs month to month, so you can stop any time.
Related trades
Try DispatchMind free for 14 days
Set up for gutter service. No card, month to month.