Holiday lighting software
DispatchMind runs a holiday lighting company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Holiday lighting when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Holiday lighting is a short, packed season. Design consults in early fall, installs back to back, repair calls when a strand goes out, then every takedown in January. DispatchMind keeps each home's design, photos and stored lights on file, so next year's install starts where this year ended.
A typical holiday lighting job in DispatchMind
- A homeowner books a design consult from your website and it lands on the calendar.
- You walk the house, take photos, and send an estimate for the roofline and trees from your price book.
- They sign, and the install crew gets the job with the design photos on the app.
- After the holidays, the takedown visit is already set and the crew bags and labels the lights for storage.
- Storage goes on the invoice, and next season's install is easy because last year's photos are on the job.
What holiday lighting owners tell us slows them down
Forgetting last year's design
You lit the house last year but nobody remembers where the strands went. Photos and notes stay on the customer page, so the crew repeats it or you upsell from there.
Takedowns falling through the cracks
Installs get all the attention and takedowns get forgotten. Create the takedown job right when you book the install so it's already on the calendar.
Repair calls in the middle of the rush
A strand goes dark the week before Christmas. Nellie takes the call, books a repair visit, and you fit it in on the dispatch board between installs.
Set up for holiday lighting from day one
Your job types
- Install
- Takedown
- Repair visit
- Design consult
- Commercial display
- Storage
The details you keep on each job
- Roof lines (feet)
- Trees and bushes
- Stories
- Outdoor outlets / timer
- Stored with us
A checklist for the work
Install night: Design confirmed with the customer · Ladder safety · Clips, not nails · Lights tested before leaving · Timer set · Photo at night
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Design consult
- Roof line install (per foot)
- Tree wrap
- Takedown
- Storage (per season)
- Service call
Crews
- Put more than one worker on a job. The lead closes it out; the crew sees it in their app.
- Crew pay splits a job equally, or by a percent you set per person.
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a holiday lighting account she knows how your customers talk and what to ask:
- What do they want lit: roof line, trees, bushes?
- One story or two? Any steep roof?
- Are there outdoor outlets?
- Best time and the address?
What she treats as urgent: A strand sparking or a tripped outdoor outlet; A strand hanging over a walkway or driveway.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Holiday lighting software: common questions
Can I keep photos of each home's light design for next year?
Yes. Photos and notes stay on the job and customer page. Next season the crew pulls them up and puts it back the same way.
Can I book the takedown at the same time as the install?
Yes. Add the takedown as its own job when you book the install. It sits on the calendar and shows up when the season ends.
Can I track lights I store for customers?
Yes. Use inventory and job notes to record what's in storage for each customer, and add storage to the invoice from your price book.
Can I run commercial displays alongside residential jobs?
Yes. Commercial display is its own job type, so you can run bigger crews on it and see those jobs separately in reports.
Can I try DispatchMind for my holiday lighting company before paying?
Yes. You get a 14-day free trial with every feature turned on, Nellie included, and no card needed. If it fits, you stay month to month. If not, you walk away.
Related trades
Try DispatchMind free for 14 days
Set up for holiday lighting. No card, month to month.