Landscaping software
DispatchMind runs a landscaping company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Landscaping when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
Landscaping is part sales, part heavy work. You walk the property, draw something up, price plants and stone, then send a crew for days. DispatchMind keeps the estimate visit, the signed price, the photos and the crew schedule on one job so the install matches what you sold.
A typical landscaping job in DispatchMind
- A homeowner fills out your website form about a new patio and it becomes a job tagged for an estimate visit.
- You walk the yard, take photos, and build the estimate from your price book with pavers, base and labor.
- The customer approves and signs online, and you put the hardscape crew on the calendar for the install days.
- The crew adds progress photos each day and you watch materials and hours against the job.
- When it's done, the estimate turns into the invoice and you see the profit on that job.
What landscaping owners tell us slows them down
Estimates that sit and die
You do the walk, send a price, and never hear back. Color tags mark every estimate waiting on an answer, and searching that tag shows you who to call this week.
Not knowing if a job made money
Plants, stone, dump fees and crew hours add up fast on an install. Log expenses and parts against the job and DispatchMind shows profit per job, so you know which work to chase.
Crews showing up without the plan
The design is in your head or on a napkin. Put the drawing, photos and plant list on the job page, so the crew lead has it on the app when they pull up.
Set up for landscaping from day one
Your job types
- Design
- Planting
- Hardscape
- Sod install
- Mulch
- Cleanup
- Estimate visit
The details you keep on each job
- Area (sq ft)
- What they want
- Customer budget
A checklist for the work
Install day: Plan confirmed with the customer · Before photos · Work done · Watered in · Cleaned up · After photos · Care instructions given
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Design consult
- Planting
- Sod (per sq ft)
- Mulch (per yard)
- Pavers (quoted)
- Cleanup
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a landscaping account she knows how your customers talk and what to ask:
- What do they want done, and about how big?
- Any budget in mind?
- Best time for a visit and the address?
What she treats as urgent: A drainage problem flooding near the house; An HOA or city notice with a deadline.
What she never does: Never quote a project price; Never promise plants will survive.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Landscaping software: common questions
Can I schedule an estimate visit before the real job?
Yes. Estimate visit is its own job type. Book it, walk the property, then send the price from the same job so nothing gets retyped.
Can customers sign a landscaping estimate online?
Yes. They open it, approve it and sign. Once it's signed, you turn it into the invoice when the work is done.
How do I handle a multi-day hardscape or sod install?
Put the crew on the job and book the days on the calendar. Each day's photos and notes go on the same job, so you see the whole project in one place.
Can I see profit on each landscaping job?
Yes. Log materials, dump fees and other costs as expenses on the job. Reports show profit per job and by job type, so you see whether planting or hardscape pays better.
Can I try DispatchMind for my landscaping company before paying?
Yes. You get a 14-day free trial with every feature turned on, Nellie included, and no card needed. If it fits, you stay month to month. If not, you walk away.
Related trades
Try DispatchMind free for 14 days
Set up for landscaping. No card, month to month.