Tree care software
DispatchMind runs a tree care company from one place: calls and leads in, jobs on the schedule, the work on your team’s phones, then the invoice. Pick Tree care when you sign up and it’s set up for your trade from the first screen. You can change any of it later.
A tree company runs on estimate visits, crew days and storm calls that wreck the schedule. DispatchMind keeps the photos, the signed price and the crew on one job, flags emergency removals so they jump the line, and lets your phone get answered when you're up in a bucket.
A typical tree care job in DispatchMind
- A homeowner calls about a dead oak leaning toward the house and Nellie flags it as urgent and books an estimate visit.
- You go out, take photos, and send an estimate for the removal and stump grinding from your price book.
- They sign online and you put the climbing crew and the grinder on the calendar.
- The crew taps on my way, adds before and after photos, and closes out the job on the app.
- The estimate turns into the invoice and they pay by card through your Stripe account.
What tree care owners tell us slows them down
Storm days blow up the schedule
After a storm, every call is an emergency removal. Nellie knows what's urgent, flags tree-on-house calls, and you move crews around on the dispatch board in a few taps.
Quotes with no photos
A customer swears the tree was smaller when you priced it. Photos and the signed estimate stay on the job, so everyone sees what was agreed.
Paying a crew for a full day
Climbers, ground guys and the grinder operator all get paid off one job. Put the whole crew on it and DispatchMind splits crew pay so payroll isn't a guessing game.
Set up for tree care from day one
Your job types
- Tree trimming
- Tree removal
- Stump grinding
- Emergency removal
- Tree health check
- Estimate visit
The details you keep on each job
- Number of trees
- Approx. height (ft)
- Near house or lines
A checklist for the work
Tree job: Hazards and lines checked · Area roped off · Work done · Debris hauled or chipped · Cleanup · After photos
A starter price list
Your common items are already in your price book. You set every price; nothing is filled in for you.
- Estimate visit
- Trimming (quoted)
- Removal (quoted)
- Stump grinding
- Haul-away
Crews
- Put more than one worker on a job. The lead closes it out; the crew sees it in their app.
- Crew pay splits a job equally, or by a percent you set per person.
Nellie knows the trade
Nellie is the assistant built into DispatchMind. On a tree care account she knows how your customers talk and what to ask:
- How many trees, how tall, near the house or wires?
- Any tree down or hanging dangerously?
- Best time for a look and the address?
What she treats as urgent: A tree on the house, a car or power lines: stay away and call the utility for lines; A cracked or leaning tree over the house after a storm.
What she never does: Never quote a price the company hasn’t set in its price book; Never promise what the tech will find before the visit.
Everything else
- Jobs move through four plain steps: Submitted, In progress, Pending, Done pending approval. Your trade’s own steps are color tags you can sort by.
- Estimates and invoices from your price book.
- A tech app for your team, with what each person may see set by you.
- Reports and commissions worked out from your own jobs.
- Bring your customers and jobs over from the system you use now.
Tree care software: common questions
Can I mark emergency tree removals as urgent?
Yes. Emergency removal is its own job type and you can tag it so it stands out on the board. Nellie also knows to treat a tree on a house or a line as urgent when she takes the call.
Can I send a tree removal estimate the customer signs?
Yes. Build it from your price book, send it, and they approve and sign. When the work's done it turns into the invoice.
How do I schedule a crew and a stump grinder on one job?
Assign everyone to the job. Each person sees it on their app, and crew pay gets split off that job.
Can I keep notes on a tree's health for a follow-up visit?
Yes. Do a tree health check as its own job type, add photos and notes, and it stays on the customer's history for the next visit.
Can I try DispatchMind for my tree care company before paying?
Yes. You get a 14-day free trial with every feature turned on, Nellie included, and no card needed. If it fits, you stay month to month. If not, you walk away.
Related trades
Try DispatchMind free for 14 days
Set up for tree care. No card, month to month.